School Board (Formerly Board of Trustees)

Welcome to the St Benedict’s School Board Members’ page.  Here you will find information about the school’s Board, what we do, how a Board is formed, who we are, our School’s Charter, Strategic Plan and Annual Goals, Board meeting dates, our Board’s Annual Newsletter, our Audited Accounts, what our responsibilities are, and copies of meeting minutes.

About the St Benedict’s School Board

As Board Members we are the Crown entity responsible for the governance and the control of the management of the school, including certain legal obligations covering responsibility for property, personnel, the proper management of school finances, reporting to the Ministry and the school community.

Boards for Catholic integrated schools comprise elected members and those appointed by the Proprietors. Appointees are full members of the Board with all the same rights and obligations of other members. They also have particular responsibilities with respect to property management and the Special Character of the school.

The St Benedict’s School Board is made up of five parent representatives, four proprietor’s representatives, a teacher representative and the Principal, who acts as the Board’s chief executive in relation to the school. The principal must comply with the Board’s general policy directions, but otherwise has complete discretion to manage the day-to-day administration of the school as he or she sees fit, subject to delegations.

Within the Board there are five areas that we represent and monitor:

  1. Catholic Character
  2. Excellence
  3. Communication
  4. Environment
  5. Health and Safety

What We Do

The Board sets the strategic direction, and long-term plans for the school in collaboration with the Principal, and in consultation with the school’s community

It is also the Board’s responsibility to:

  • Monitor the Board’s progress against the Charter, goals and targets
  • Monitor and evaluate student progress and achievement
  • Oversee the management of staff, property, finances, curriculum and administration.
  • Ensure that government priorities are met
  • Fulfil the intent of the Treaty of Waitangi by valuing and reflecting New Zealand’s dual cultural heritage
  • Appoint and support the principal and assess their performance
  • Act as good employers to all staff at the school.

How a Board is Formed

School Boards in New Zealand must hold elections for parent and staff representatives every three years (i.e. at each triennial election). A Board may also decide to adopt a staggered (mid-term) election cycle where half the parent representatives are elected at a mid-term election (18 months after the triennial election), and the remainder are elected at the triennial election. St Benedict’s School adopts this approach so as to ensure continuity and consistency for our school’s community, and in support of our Principal, Leadership Team, Staff and student well-being.

In the event of there being more nominations than Board places available, then a formal communication and voting process takes place. The Board employs a person to oversee and communicate this process in a fair and transparent way to our school’s community.

Should  there be an equal number of nominations to the number of Board places available, then no voting process takes place, and those who were put forward are automatically welcomed onto the school’s Board.

Should the school receive no nominations at either the triennial election or a mid-term election, then the Board reserves the right to second on to the Board any person(s) who they feel would add value in key area(s) of expertise, for example: finance, law or business; this decision is not one that is taken lightly, and is certainly taken with the best of intentions for the benefit of all our school’s community.

Who We Are

Daniel Marks Presiding Chair (Board Chairperson)
Parent Representative
  • Finance
  • Personnel
Michael Hinds Principal
  • Involved in all sub-committees
Anne Minto Teacher Representative
Amanda Gardner  Proprietor’s Representative
  • Catholic Character
  • Designated Equal Employment Opportunities Officer
  • Personnel
Ruth Burns Proprietor’s Representative
  • Catholic Character
  • Communications
Dr Timothy Hanlon Proprietor’s Representative
  • Catholic Character
  • Environment
John Lawson Proprietor’s Representative
  • Catholic Character
  • Personnel
Chris Cakebread Parent Representative
  • Finance
  • Environment
Myles Gazely Parent Representative
  • Environment
Anna McDougall Parent Representative
  • Communications
  • Environment
Lucy Woollaston Parent Representative
  •  Personnel
  • Communications
Richard Uerata-Jennings Parent Representative
  • Co-opted on to the BoT

2021 Board Meeting Dates

The Board meets officially eight times a year (twice a term) in the school’s staffroom, with sub-committee meetings taking place as required.

The 2021 meeting dates are:

Wednesday 17th February 2021 @ 7pm

Wednesday 7th April 2021 @ 7pm

Wednesday 19th May 2021 @ 7pm

Wednesday 30th June 2021 @ 7pm

Wednesday 11th August 2021 @ 7pm

Wednesday 22nd September 2021 @ 7pm

Wednesday 3rd November 2021 @ 7pm

Wednesday 8th December 2021 @ 5pm (the Annual Parent Meeting is also on this date too @ 7:30pm)

School Charter and 2021 Annual Goals

2019-2021 Charter and 2021 Annual Goals

2021 Health Curriculum & School-Wide Communication Survey Results

In line with our school’s policies, we recently invited our school families to fill in an on-line survey regarding the Health Curriculum and School-Wide Communications.

Thank you to everyone who took the time to fill in the Survey. We really appreciated the positive feedback and comments, and constructive suggestions to further enhance our school’s product; we’ve already actioned some work-ons, and will be implementing others in the near future. Please keep an eye out for school website enhancements and around the school for continued best-practice improvements.

Over all, participants were supportive of our Health Curriculum and are keen for more information on the specifics to be taught. Furthermore, participants were very supportive of the ways in which the School communicates with them however, there were some comments made regarding the website which we aim to remedy over the following months.

If you would like to know more about the findings and recommendations of the survey please click here: Health Curriculum & School-Wide Communication Survey Report to the Community

2020 – Annual Board Newsletter

Please also refer to the weekly school newsletters for more regular updates and information from your school’s Board.

Board Annual Newsletter October 2020

2020 Audited Accounts

December 31st 2020 – Year End Signed Off Audited Accounts

Contacting the Board

Board Chair: Daniel: Marks –   Doogie.marks@gmail.com

Board Email: communication@st-benedicts.school.nz (checked periodically, mainly around survey , policy feedback and reporting time)

Principal: Michael Hinds  –  principal@st-benedicts.school.nz

Board Sub-Committees

Catholic Character

Catholic character is fundamental to how our school operates. This sub-committee focuses on how the school teaches and demonstrates the Catholic values.

This includes ensuring that the school’s charter and policies reflect the philosophy of Catholic schooling, supporting staff professional development in Religious Education, and supporting events within the school and parish that promote our Catholic values.

We are joined by the teacher who leads the Religious Education programme in the school – our school’s Director of Religious Studies, Mrs Jacqueline Miranda.

Communications Committee

Our focus is on ensuring the school has an effective communications strategy.  This is aimed at providing clear, accessible information for students and their families, and also ensuring a strong profile in the local community.

In consultation with parents/caregivers we are upgrading our communications channels with continued improvements to website content, including more information relating to Board activities and decisions, this includes the use of email, an enhanced school website and digital newsletters etc.

Environment Committee

The School Environment Committee is responsible for ensuring that St Benedict’s School buildings and surrounds are safe and fit for purpose. The School Environment Committee works with the Principal and school leadership about plans for the school each year and with the Archdiocese to develop the 10 year property plan for the school. Though the land and buildings are owned by the Archdiocese of Wellington (Archbishop John Dew) the school Board are required to maintain its upkeep and work with the Archdiocese to plan for future developments.

Responsibilities of the school and Archdiocese are clearly defined with the school being responsible for painting of the school, minor and general maintenance and replacing school furniture, equipment. Any environmental projects such as playground developments and ground enhancements require fundraising to fund the work. The Archdiocese is responsible for major capital works, health and safety infrastructure work on the buildings and grounds.

Finance Committee

The Finance Committee oversees the school’s budget, administrative and audit controls within the school.

Each year the Finance Committee sets the draft budget in association with the external contractors who manage our accounts and prepare for Board approval for sign off.

The accounts are monitored on a monthly basis by our contractors where the Committee reviews, queries and then reports to each Board meeting the current state of the schools day-to-day finances.

The Finance Committee also prepares all finances for the external auditors each year.

Personnel Committee

The Personnel Committee is made of the Presiding Chair (Board Chairperson), Principal, and two suitably qualified HR individuals from the school’s BoT.

The Committee is responsible for selecting senior school appointments e.g. School Principal. Also, the Committee is required to oversee all “tagged” position appointments within the School.

The Committee also handles discreetly, all employment and human resource issues as required.

Most Recent Board Meeting Minutes

Minutes of Meeting held on 29 July 2019

Minutes of Meeting held on 19 June 2019

Minutes of Meeting held on 31 July 2019

Minutes of Meeting held on 11 September 2019

Minutes of Meeting held on 23 October 2019

Minutes of Meeting held on 4 December 2019

Minutes of Meeting held on 12 February 2020

Minutes of Meeting held on 25 March 2020

Minutes of Meeting held on 6 May 2020

Minutes of Meeting held on 17 June 2020

Minutes of Meeting held on 29 July 2020

Minutes of Meeting held on 9 September 2020

Minutes of Meeting held on 21 October 2020

Minutes of Meeting held on 2 December 2020

Minutes of Meeting held on 17 February 2021

Minutes of Meeting held on 7 April 2021

As well as being located above, all signed hard copies of Confirmed Minutes are kept in the school office for public access.